Council Minutes

Members in the audience were Lloyd Nelson, Dave Stewart, Carolyn Dyk, Bob and Joan Douglas, Chas Clark, Jim Jenkins (Roads Foreman), Jeff Maki, Dean Stewart, Irene and Joe Terbrack, and Eric Leppanen.

Meeting was called to order at 7:30pm by Reeve Glynn Robinson.

There were no declarations of pecuniary interest with the agenda.

Mulligan/Evans That we accept the minutes of the Council meeting held August 7^th, 2007. CARRIED

Carolyn Dyk requested that a bylaw be prepared for the hamlet of Sprucedale due to concerns for some properties being a fire hazard. Staff was directed to request the Fire Department to investigate for possible fire hazards.

Bob and Joan Douglas were present to request some gravel for Redam Drive in Bear Lake. Council did not approve of their request at this time.

Jim Jenkins gave a brief report on the Roads Department activities.

The Loader needs some repair work completed. East Bear Lake Road work is beginning.

The tenders were opened.

There were five tenders for the supply, crush and apply of Quarried Granite for East Bear Lake Road.

Jeff Maki Trucking $28,630.00

Sundridge Aggregates $42,453.60

Magnetawan Crushing$23,392.88

Cushman Stone $23,516.17

Fowler Construction $13,010.00

Time was given for Jim Jenkins to review the tenders.

Evans/Scott That we go into a closed session at 8:25pm to discuss personnel. CARRIED

Scott/Murphy That we come out of a closed session at 8:34pm. CARRIED

Mulligan/Evans That we accept the tender for Quarried Granite (2007-04) from Fowler Construction in the amount of $13,010. CARRIED

Murphy/Evans That following a positive probation period, Council does hereby hire Jim Jenkins as the Roads Foreman of the Roads Department at the agreed upon wage. CARRIED

Glynn Robinson called for a 10 minute break.

Correspondence was reviewed.

Irene Terbrack’s letter regarding concerns over road maintenance and the Bear Lake Fire Hall were discussed and reviewed.

The letter from Carolyn Dyk regarding the United Church’s Silent Auction at the Summer Event Spectacular was referred to the Recreation Committee.

Murphy/Scott That we authorize a donation in the amount of $126.56 to Almaguin/Nipissing Travel Association for the 2008 season. CARRIED

The request from Tom Gvozdenovic to improve the road allowance between lots 10 and 11 of Concession 14 was not approved at this time. Staff is to prepare a letter informing him that Council would request that a surveyor mark the line of the road allowance and that the owner have liability insurance.

The request from an owner at 635 Selena Drive to erect a shed under the 100 square foot but within the required 10 foot setback was not approved until a letter from the neighbouring property owner is received.

Mulligan/Scott That we authorize a donation in the amount of $200.00 to AMCTO-Zone 7 c/o Ryerson Township for the AMCTO Conference to be held in October, 2007. CARRIED

The letter from the Municipality of West Grey regarding amending the Building Code requires further explanation.

Mulligan/Evans That we support the resolution from the Municipality of Marmora and Lake regarding the Resolution to Reform the Property Tax System during the assessment freeze to eliminate volatility and provide a more stable and fair system. CARRIED

There was a discussion on the letter received from the Bear Lake Residents Association concerning Road maintenance.

Business Carried Forward.

John Murphy presented some information from an organization regarding Council’s proposal for a senior’s retirement home. More information will follow.

Scott/Evans That we accept the quote from Marshall Electric & Plumbing to install an outdoor water tap at the Township Office in the amount of $335 plus GST. CARRIED

New Business:

The proposed severance of Lot 18, Concession 14, McMurrich Twp. was discussed. The proposal includes creating 2-25 acre lots and 1-2.5 acre lot. Council discussed frontage measurements and responded that the 2.5 acre lot would require larger frontage and increased acreage as per Backlot development in the Official Plan.

Reeve Glynn Robinson called for a ten minute break.

By-laws:

Scott/Murphy We accept first and second reading of By-law 15-2007 regarding establishing the proceedings of Council, the conduct of its members and the calling of meetings. CARRIED

Murphy/Scott That we accept first and second reading of By-law 16-2007 regarding entering into an agreement with reference to COMRIF – Asset Management Plan. CARRIED

Evans/Mulligan With special permission of Council, we accept third and final reading and pass By-law 16-2007 regarding entering into an agreement with reference to COMRIF – Asset Management Plan. CARRIED

Reports were given.

John Murphy reported on Community Policing Newsletter which included the business card of our Community Access Program. John also reported on the proposed rink cover building. He has been in contact with a company who has quoted $15 per square foot. The rink currently is approximately 70 feet by 130 feet.

Tina Scott reported on the Baseball tournament scheduled for September 15^th. Merv Mulligan reported on the Park to Park meeting and the Almaguin Highlands Economic Development meeting(Prosper from the Pavement).

Council Concerns: Landfill Card system, Household garbage from out of this township, recyclables in the Landfill not being put in recycling bins. Staff was directed to send the owners of a property on Selena Drive a Trailer License Application.

Staff requested how many would be attending the Fall Municipal Association Meeting in Carling Twp. All five have put their names forward.

Scott/Murphy That we continue renting the open top bin from MCS until December 15, 2007 at the current rate. CARRIED

Evans/Mulligan We accept the Accounts for Approval Report for the month of August, 2007 in the amount of $86,311.01. CARRIED

Murphy/Scott We adjourn at 11:00pm until Monday, October 1^st, 2007 or at the call of the Reeve. CARRIED

Minutes not approved until accepted by Council.